The Finance & HR Administrative Specialist provides comprehensive support to the Finance and Human Resources functions. This role is responsible for recording, maintaining, and reconciling financial transactions, assisting with payroll and benefits administration, and supporting HR processes such as onboarding, personnel recordkeeping, and compliance documentation. The position ensures accuracy in financial reporting, supports audit readiness, and provides administrative assistance to both departments to maintain efficient operations.

Accountabilities:

·  Finance Support

• Perform accurate data entry into QuickBooks Online and related financial systems.
• Apply accrual accounting principles to ensure revenues and expenses are recorded in the correct periods.
• Reconcile daily receipts, bank accounts, and investment accounts.
• Process accounts payable and receivable, ensuring timely vendor payments and customer invoicing.
• Prepare and file monthly/quarterly sales tax returns.
• Monitor cash flow and provide proactive reporting to management.
• Maintain accurate worksheets, schedules, and reconciliations for audit readiness.
• Record and reconcile donations, bequests, grants, and other contributions in accordance with GAAP and nonprofit standards.
• Support annual financial audit with reconciliations, schedules, and documentation.
• Assist with payroll processing and employee time tracking.

• Support benefits administration and maintain accurate personnel records.
• Coordinate onboarding documentation and ensure compliance with organizational policies.
• Maintain HR files (digital and physical) and assist with updates to employee handbooks and policies.
• Prepare HR-related reports for leadership and auditors as needed.
• Provide administrative support for staff training and development initiatives.

• Organize and maintain both digital and physical records for Finance and HR.
• Respond to staff inquiries regarding payroll, benefits, and expense reimbursements.
• Demonstrate initiative, collaboration, and adherence to organizational Code of Conduct.
• Perform other duties as assigned.

• QuickBooks Online Certification preferred.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 3 years of experience in accounts payable/receivable and general ledger management.
• Experience with nonprofit revenue recognition (donations, pledges, bequests, grants) and fund accounting.
• Strong knowledge of GAAP and nonprofit accounting practices.
• Proficiency in Microsoft Excel (pivot tables, conditional formatting, formulas).
• Experience with payroll systems and benefits administration preferred.
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong communication skills, with ability to translate financial concepts for non-financial staff.
• Commitment to confidentiality, integrity, and ethical financial practices.

• Values meaningful work and the positive impact their work has on others.
• Is proud of their individuality and embraces that of others.
• Experience with nonprofit revenue recognition (donations, pledges, bequests, grants).
• Familiarity with fund accounting and tracking restricted contributions.
• Ability to work collaboratively with fundraising/development staff to ensure accuracy of donor records.
• Takes pride in being reliable, responsible, and a collaborative team player.
• Has proven experience in an accounts payable/receivable role.
• Is organized, efficient, and multitasks well.
• Thrives in an environment where accuracy, accountability, and donor stewardship are critical.